Shift schedule and hours calculator

User guide and information

Quick guide

1. Clear the examples: type Esimerkit_Vuorot in the Name Box, press Enter, then Delete. Blue text = example.
2. Fill in Settings: the Monday of week 1, weekly hours limit, social security contribution % and employees with their hourly wages.
3. Record shifts in hh:mm format and the break in minutes. A shift that runs overnight is recorded on its start date.
4. Follow the red warnings and the costs in the Summary.

Working Hours Act (872/2019) in brief

Section 5: regular working time at most 8 h a day and 40 h a week (or 40 h on average over a period of at most 52 weeks). The template's default weekly limit of 40 h is based on this. Section 7: period-based work (e.g. security, accommodation and food service) at most 120 h / 3 weeks or 80 h / 2 weeks. Section 18: maximum working time including overtime averages 48 h a week over four months. Section 24: for a working day longer than 6 hours, a break of at least one hour (by agreement at least 30 min); in shift and period work, a break of at least 30 min or an opportunity to eat during work. Sections 25 and 27: daily rest at least 11 h, weekly rest at least 35 h once in seven days. A collective agreement may provide otherwise. There is no default for the side-cost percentage – enter your own company's figure.

SOURCES (checked 8.10.2026)

• Working Hours Act 872/2019, Finlex (section 5, section 7, section 18, section 24, section 25, section 27) https://data.finlex.fi/api/media/statute/39569/mainPdf/main.pdf
• Occupational Safety and Health Administration: Working time https://www.tyosuojelu.fi/tyosuhde/tyoaika

Discharge from liability

The template is an aid to shift planning, not legal advice. The ready-made shifts and names are examples. Compliance with the Working Hours Act and the collective agreement is the employer's responsibility. The seller is not responsible for decisions made on the basis of the template.